Android Document Management App
Developers have been busy creating Android Market applications to allow smartphone users to work with documents like PDFs, spreadsheets and presentations while away from the office, without losing too much functionality. While creating and editing business documents with a small screen and keyboard is not ideal, these tools make it bearable in a pinch. We’ve pulled together this list of favorites. A few have small charges for use, but several are free.
Let's face it, talking about document control or document management is probably not a topic you would pick to be the life of the party at a social gathering. However, understanding document management can make a major impact for your organization. Here, we will cover the fundamentals of document indexing and retrieval all the way through business process management.
A document management system can be used to capture and organize all of these documents into easy-to-find electronic documents. The paper documents could have been scanned into document management systems. The electronic records could be either stored in the system or pointed to from another system. A document management system has the power to tie these documents together.
The documents could be indexed by department, vendor, purchase order number or any other concept that makes business sense to your organization. Unlike folders in a file cabinet, document management systems store documents in electronic folders that can be indexed by multiple pieces of information. This gives users the ability to search and retrieve documents based upon different criteria.
With an electronic document management system, gone are the days of lost documents because they are all in one secure central electronic repository. Also gone are the days of wasted time because multiple people are retrieving documents from various locations and multiple file cabinets.
With online document management, the documents are immediately retrieved for the person looking for information. This not only makes them more productive for that one task, it shifts the focus from the document retrieval to solving the original issue.
Above, we introduced two important concepts, document capture and indexing. Both of these deserve a more detailed discussion. In the next section we will discuss document capture.